Terms and Conditions
Booking and Payment: Reservations can be made by phone and e-mail, and payment is required by bank transfer. If the customer’s arrival date is within 6
weeks, the full cost of the holiday will be due at the time of the booking. If booking more than 6 weeks in advance, then a deposit of 30% of the total rental
(non-refundable) must be paid on reservation. Reservations are subject to written confirmation by email upon receipt of deposit. 6 weeks prior to the arrival
date, where an outstanding balance remains payable, a reminder will be sent (by email where possible) asking for payment of the balance. Payment of the
outstanding amount must then be made no later than 6 weeks prior to the arrival date. Failure to full pay the full balance by the due date may be viewed as
the customer cancelling the holiday. Under such circumstances, the deposit will not be refunded. If any error is made on the confirmation against published
prices the owners reserve the right to alter and recover any undercharges at any time.
Cancellation: If the customer wishes to cancel the booking, they must immediately notify us in writing. In the event of a cancellation they will still be liable to
pay the total amount due. However, if the owner manages to re-let the accommodation, 75% of the total price will be returned. Customers are advised to take
out cancellation insurance to cover this eventuality. If for any reason beyond the owner’s control (e.g. fire, flood, damage etc) the property is not available for
the date of the holiday booked, all rent and charges paid in advance by the customer will be refunded in full. The customer shall have no further claim against
Arrival/Departure: The cottages are available after 4:00 p.m. on day of arrival. Accommodation in the cottages is restricted to the persons stated on the
booking form. Cottages are to be vacated by 10.00 a.m. on day of departure. Customers are responsible for keeping and leaving the cottage in a clean and tidy
condition. Charges will be made for additional cleaning and breakages.
Security Deposit: A Security deposit of £200 will be required at the time of booking. Re-payment of any security deposit will be made within 14 days of the end
of the holiday and deductions will be made for costs of repair or replacement of missing items, damage, breakages or additional cleaning. Where such costs
exceed the Security Deposit the customer remains liable and will pay such excess to Townfoot Cottages within 14 days of being notified of the excess.
Dogs: If the reservation includes dogs, then only the dog(s) agreed at the time of booking will be allowed on the premises. Dogs will only be accepted on the
strict understanding that that they are kept under control, and are not left alone on the premises at any time. Dogs must not be permitted into bedrooms or
onto furniture. Dog owners must clean up after their pet, including in the outside areas. Dog owners must ensure that their dogs cause no disturbance in the
surrounding area. Any dog’s mess should be disposed of in sealed bags in the bin outside. On departure, customers must clean up and leave no sign that the
pet has been at the holiday cottage. As per the security deposit terms, additional cleaning charges will be deducted from the security deposit if this is not the
Vehicles: Vehicles are parked and left at the properties entirely at the customer’s own risk.
Smoking: Customers are requested not to smoke on the premises.
Repairs/Faults: Every attempt is made to ensure the cottage and equipment is in good working order. If the customer is not satisfied with some aspect, they
must contact the owner immediately. The owner shall make every effort to rectify any faults or make repairs to equipment or services as soon as possible,
should the need arise, however, cannot be held responsible for any such breakdowns or loss.
Keys: The owner will issue the customer with one set of keys to the property (usually left in the lockbox). The customer must return the keys to the same place
at departure. If they lose a key, the owner will replace it upon the customer paying the reasonable costs of having the replacement cut or alternatively the cost
of replacing the key will be deducted from the Security Deposit.
Fuel/Linen/Equipment: Where there is a log burner, a starter pack of logs is provided, but the customer may buy any further logs locally. Only logs are to be
burned in the burners. If inappropriate fuel is used, the customer will be liable for the cost of making good any damage.
Clean bed linen will be provided at the commencement of the holiday. If the stay is longer than one week, a change may be requested after each week.
One large bath towel and one hand towel are provided per member of the party. A minimum charge of £25.00 per towel will be deducted from the Security
Deposit in respect of each towel lost or damaged.
Weather: No liability is accepted by the owner for access difficulties to the properties caused by weather conditions affecting public roads. Every effort will be
made to keep the customer informed of adverse weather conditions that may affect private access to the property. However, road conditions can change
rapidly. Therefore the customer is strongly advised to seek the latest information relating to access prior to setting off on their journey.
Liability: The owner cannot accept liability for injury or loss of life to any person within the premises. Neither can we accept liability for loss or damage to any
property or vehicle brought onto the premises. We recommend that customers take out their own private insurance as required.
Customer Obligations: The customer or their party must:-
Allow the owner access to the property at all reasonable times and in the case of emergency at all times with or without you or your party being present to
enable maintenance work to be carried out.
Keep the property and furnishings, kitchen equipment, crockery, glasses, bedding and towels clean and in good.
Not cause any damage to the walls, doors or windows of the property.
Not do anything that may reasonably be considered to cause a nuisance or annoyance to the owner or to any other occupier of adjoining or neighbouring
Not do or permit any act that would make any insurance policy on the property void or voidable or increase the premium.
Compensation: The owner cannot accept responsibility or pay any compensation where the holiday is frustrated in circumstances amounting to force majeure,
including events such as the destruction and damage of the property through fire, flood, explosion, storm or weather damage or adverse weather conditions,
neighbouring building works, burglary, criminal damage, riot or civil strife, industrial action, natural or nuclear disaster, war or threat of war, actual or
threatened terrorist activity, non-availability of public transport, destruction/interruption of utility services, epidemic, temporary invasion by pests and/or
similar situations beyond the control of the owner, either before the commencement date or during the holiday period.
Legal: The owner is not registered for VAT and therefore there will be no associated charges. Townfoot Cottages are let as “Holiday Lets” as defined in the
Housing Act 1988. Customers may occupy the property only for a holiday as agreed when a booking is confirmed